Job Posting
Executive Assistant to Chief Executive Officer
Executive Assistant to Chief Executive Officer
Position Summary
The Executive Assistant to the Chief Executive Officer provides high-level administrative, operational, and strategic support to the Chief Executive Officer (CEO). This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant serves as a key partner to the CEO, ensuring efficiency and alignment across business activities.
Key Responsibilities
1. Executive Support
Manage and maintain the CEO’s calendar, scheduling meetings and prioritizing commitments
Coordinate complex travel arrangements (domestic and international)
Prepare daily briefings, reports, and meeting materials
2. Communication Management
Serve as the primary point of contact between the CEO and internal/external stakeholders
Draft and edit correspondence, emails, presentations, and reports
Answer calls and messages, responding or redirecting as appropriate
3. Meeting & Event Coordination
Organize and coordinate executive meetings, board meetings, and events
Prepare agendas, take minutes, and track follow-up action items
Ensure timely communication of decisions and deadlines
4. Strategic & Operational Support
Assist with special projects, research, and business initiatives
Monitor project timelines and provide status updates
Support cross-functional collaboration and alignment with company goals
5. Administrative & Office Management
Maintain confidential records and documents
Oversee office operations and administrative processes
Qualifications
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools
Key Skills & Competencies
Exceptional organizational and time management skills
Strong written and verbal communication
High level of discretion and confidentiality
Ability to multitask and work under pressure
Problem-solving and critical thinking
Strong attention to detail and accuracy
Additional Information
Position Type : Full Time
Shift : Day
Contact Information
Alphe Wells - Human Resources Director
Human Resources
900 Johnson Street
Tallulah, LA 71282
Email: awells@madisonparishhospital.com
Phone: (318) 574-2374 Ext. 231 |